The controller of your personal data is Zencal sp. z o.o. with its registered office in Kraków, ul. Mogilska 65, 31-545 Kraków, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court for Kraków Śródmieście in Kraków, XI Economic Division of the National Court Register under KRS number: 0000990807, NIP: 6751770090, share capital: PLN 5,000.00.
We comply with the data protection requirements of generally applicable legislation and, in particular, with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter: "GDPR").
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In the case of the personal data of Participants and/or members of the User's team, the controller of their personal data is the User, while Zencal sp. z o.o. acts as a processor. It is the User, in each case, who decides on the purpose and manner of data processing and sets the retention periods of personal data individually. At the same time, we draw your attention to the fact that to the extent that the information concerning the persons referred to in the preceding sentence, which is processed by us in connection with the use of tracking tools (in particular cookies), constitutes personal data - Zencal sp. z o.o. will be the controller of such a person's personal data.
We may process the following personal data for the purpose of entering into, performing, and settling an agreement (including the assertion of any contractual claims): identification data (name, surname, company), address data, tax identification number (e.g. NIP), e-mail address, telephone number and other data provided by you.
In the case of persons representing legal persons and organizational entities without legal personality, the personal data controller’s legitimate interest in being able to verify that the representatives are authorized to enter into an agreement and to contact Users acting through their representatives (Article 6(1)(f) of the GDPR).
In the case of natural persons, including sole traders - a necessity for the performance of the agreement (Article 6(1)(b) of the GDPR).
With regard to data facilitating the performance of the agreement, including communication with the User (not necessary for the performance of the agreement) - the personal data controller's legitimate interest in maintaining contact with Users (Article 6(1)(f) of the GDPR).
With regard to the fulfillment of the personal data controller’s obligations under the law, including but not limited to tax and accounting legislation - necessary to fulfill the personal data controller’s legal obligation (Article 6(1)(c) of the GDPR).
Storage period: For the purpose of entering into, performing, and settling an agreement for the provision of services (including the assertion of any contractual claims), your data will be processed for the duration of the agreement and for 3 years from the date of its termination. In order to comply with our tax and accounting obligations, your data will be stored for 5 years from the end of the financial year from which the invoice in question originates.
In order to create and maintain a User Account, we may process the following personal data: first name and surname, profile picture, and e-mail address; when logging in with Facebook: first name, surname, gender, and profile picture; when logging in with Google: first name, surname, profile picture, an e-mail address; when logging in with Outlook: username, e-mail address.
Legal basis: Necessity for the performance of the agreement (Article 6(1)(b) of the GDPR).
Storage period: In order to create and maintain your User Account, your data will be processed for 7 days after you request the deletion of your User Account.
For the marketing of our products and services, including the sending of newsletters, we may process the following personal data: name, surname, e-mail address, telephone, company, and other data obtained from publicly available sources.
Via Google Analytics: Google Analytics cookies (data related to your device and browser, IP address, and your activities on the Website or the Zencal platform), advertising identifiers (cookies related to Google advertisements), and IP address.
Via HotJar: HotJar cookies (data related to your device and browser, IP address, and your activities on the Website or the Zencal platform), advertising identifiers, and IP address.
Via MailerLite: e-mail address and IP address.
In order to market our products and services, we also use social media (Facebook, Instagram, LinkedIn, and Vimeo). We then process the data you have shared when using these social media (e.g. your ID, photo, posts, comments, and likes).
The rules for the processing of personal data by the personal data controllers of the aforementioned social networks can be found at the following links:
Legal basis: the personal data controller's legitimate interest in marketing its own products and services (Article 6(1)(f) of the GDPR).
Storage period: Your data will be processed until you either withdraw your consent to receive marketing communications or object to the processing of your data for this purpose unless we decide beforehand to stop sending you such communications.
We may process the following personal data in order to respond to the questions you ask in the chat and/or contact form: name, surname, company name, e-mail address, telephone number and other data you indicate in your message.
In order to send you an e-mail regarding your failure to complete the User Account setup process, we may process your e-mail address.
Legal basis: The personal data controller's legitimate interest in maintaining contact with customers (Article 6(1)(f) of the GDPR).
Storage period: Your data will be processed for a period of time that allows us to maintain continuous correspondence with you. After this period, once your data has been archived, we may process it for the purpose of establishing, investigating, and/or defending against claims, for the period indicated in para. 5 below.
In order to protect our interests if a dispute arises between us and you, we may process your personal data as indicated in the points above.
Legal basis: Legitimate interest to protect our interests in the event of a potential dispute at the judicial and/or pre-court stage (Article 6(1)(f) of the GDPR).
Storage period: Until the statute of limitations for the claim, or until the possibility of an administrative fine has expired.
We use several of the tracking tools listed below, but none of them allow us to identify you and we do not attempt to link this information to your personal data. At the same time, through a dedicated tool used to manage cookies, among other things, we allow you to decide whether we use certain tracking tools.
We use Google Analytics provided by Google Ireland Limited, which performs similar functions to cookies. In order to maintain, improve and develop our products and services and to tailor some of the content you see on the Zencal platform and/or Website to your preferences, we use the information provided by Google Analytics. The information in question may be the identifiers of the mobile devices you use, the language of your device, the time you open the application, and other data you have provided to Google.
We use HotJar provided by Hotjar Limited, which allows us to track traffic to our Website and the Zencal platform and thus see which features are more attractive and which are not popular. Through HotJar, we have access to information such as the operating system and web browser you are using, the pages you view within the Zencal platform and the Website, your browsing time, the source from which you navigate to our Website and/or Zencal platform, the buttons you click on.
Information and rules for Google Analytics and HotJar can be found here:
We use the Facebook Pixel tool provided by Facebook Inc. to target advertisements to you on Facebook. Facebook Pixel automatically collects information about your use of Zencal and the Website. The information referred to in the previous sentence is transmitted to Facebook servers, which may also be located outside the European Economic Area (in particular in the USA).
Please note that the information referred to above may be combined by Facebook with other information relating to you collected by Facebook as part of your use of Facebook. We have no control over these activities and they are independent of us.
You can find more information on data processing by Facebook at: www.facebook.com/privacy/explanation.
You will find useful information on how to manage your privacy settings on Facebook at: www.facebook.com/ads/settings.
For the purposes mentioned above, and in particular, to enable you to use our products and services, your data may be shared with our trusted partners.
Your personal data may be processed by entities such as:
The exact list of entities that are recipients of your personal data can be found here.
In connection with the use of our services and/or the integration of our products with tools provided by third-party providers (e.g. Apple Calendar, Google, Outlook), your personal data may be transferred outside the European Economic Area (EEA) to entities such as. Apple Inc., DigitalOcean LLC, Facebook, Inc., Google LLC, HubSpot, Inc., Microsoft Corporation, Slack Technologies, Inc, Stripe, Inc., Twilio, Inc., Zoom Video Communications, Inc.
We transfer personal data to recipients outside the European Economic Area (so-called third-country recipients) under the terms of Chapter V of the GDPR. Accordingly, the transfer of your personal data to a third country may take place through the following legal mechanisms:
You have the following rights in relation to the processing of your personal data:
If you have requested a restriction of the processing of your personal data, we will refrain from processing your data except for storage and/or in order to establish, assert or defend a claim, and/or to protect the rights of another natural and/or legal person, and/or for compelling reasons of public interest of the European Union and/or a Member State. You will be informed before the restriction of the processing of your personal data is lifted.
You may submit any requests for the exercise of your rights to us at the e-mail and/or postal address indicated at the beginning of this document, and/or by any other means of your choice.
In order to facilitate your use of the Zencal platform and the Website and to monitor your use of the Zencal platform and the Website, we use cookie technology, which is information that our server saves and sends to the web browser you are using and that we receive from that web browser, on your subsequent visits to the Zencal platform or the Website.
We use three types of cookies:
You can deactivate the option to accept cookies in your browser settings at any time. However, this may result in malfunctions in our services. Below are links to information on how to disable cookies in the most popular web browsers:
Zencal sp. z o.o. also uses cookie management tools so that you can customize cookies according to your preferences. You can change the rules for sharing information via cookies at any time.
We do not carry out automated decision-making based on your data and we also do not create a profile of you based on your personal data. However, please note that we use tracking tools (described above), which allow us to take certain actions, thanks to the information they collect about you. The activities do not materially affect you, in particular, they do not affect the contractual terms you may enter into with us.